Scientific journal

Fundamental research

ISSN 1812-7339

"Перечень" ВАК

ИФ РИНЦ = 1,798

Permission to use third-party materials

The policy explains how an author can legally include materials in an article that are owned by third parties: images and fragments thereof, diagrams, graphs, tables, maps and screenshots, text fragments and translations, questionnaires and scales, data and data sets, code and algorithms, audio and video materials, trademarks and logos. By default, the author assumes that any external element requires rights unless it was created by the author specifically for this article and is not placed under a compatible open license.

Any reproduction or adaptation of a substantial part of a protected work requires the prior written permission of the copyright holder. For visual materials, "substantiality" is usually achieved even with partial use (e.g., a single panel of a drawing or a reworked diagram). A simple reference to the source does not replace permission. If previously published materials belong to a publisher (including your own drawings from a previous publication), permission must be requested from the publisher.

The author reviews all external elements and determines the legal status of each of them: who is the copyright holder, what license applies, whether permission is required for reproduction, adaptation, translation, and open access. If the material already has an open license (e.g., Creative Commons), the author strictly complies with its terms: indicates attribution in the required form, checks whether commercial use, derivative works, and combination with the article license are permitted. Since the article is published under an open access license (CC BY), the author decides in advance on the issue of compatibility: either obtains permission to distribute a third-party element under the terms of the article's license, or marks such an element as "not included in the article's license" with a separate line of attribution with a reservation about the element's independent license.

The author identifies the copyright holder (this may be a publisher, photographer, database owner, software developer, mapping service, logo copyright holder) and requests written permission. The request clearly describes what exactly is planned to be used (exact name, author, source, DOI/URL), in what form (republication in a scientific article in print and electronic form, indefinite placement on the network, indexing and distribution through aggregators), in what languages (at least in Russian and English), and with what changes (cropping, retouching, redrawing, translation, layout).

Explicit written consent is considered sufficient, specifying the identifiable object, the scope of permitted actions (reproduction, adaptation/translation, public posting, and indefinite storage), territories and languages (preferably "worldwide, in all languages"), the form of distribution (printed and electronic versions of the journal, repositories, archives, aggregators), as well as the mandatory attribution wording. If the permission is limited (e.g., only the printed version or a ban on derivatives), the author is obliged to comply with these conditions and, if necessary, change the layout of the article.

By submitting a manuscript, the author guarantees that they hold all rights. It is recommended to keep the original letters and files: the journal or third-party indexes may request them additionally.

Each element is accompanied by an accurate and legible attribution line at the point of use. It indicates the copyright holder, year, source, and license terms; when reworked, the notation "adapted from..." is added with a description of the changes. If an item is not covered by the article license, this is clearly indicated in the caption ("not covered by the article license; used with permission of the copyright holder"). For materials with a Creative Commons license, the type and version of the license and an active link to its text are always indicated.

Special cases.

Screenshots, maps, interfaces, and logos. Use is governed by the terms and conditions of specific services and trademark owners. Even when editorial use is permitted, the author retains copyright notices.

Questionnaires, tests, scales. Most validated instruments are protected. Full texts may not be reprinted without permission; sometimes the copyright holder requires the purchase of a license or limits the scope of reproduction.

Data and code. Facts as such are not protected, but the compilation/structure of the data set and accompanying materials may be protected; code is governed by its own license (MIT, GPL, etc.). The author checks compatibility with the terms of distribution of the article and provides correct links to repositories.

Personal data and images of people. If the material allows a person to be identified (photos, videos, voice, medical images, geodata), separate written consent is required for publication in a scientific article and in open access, even if there is consent to participate in the study. Where possible, the material is anonymized; the method of anonymization is briefly described.

Materials created using AI. The author checks the terms of service for the generation service: some platforms restrict commercial use or require separate attribution; third-party training datasets do not automatically make the material "free." Such elements are considered third-party until the rights are confirmed.

Exceptions to the need for permission.

Legitimate short text quotations with an accurate reference to the source are permitted to the extent justified by the scientific purpose; use of materials confirmed as public domain; materials under open licenses with strict compliance with the terms (attribution, prohibition of commercial use, "no derivatives," "distribute under the same terms," etc.). If doubts remain, the author requests permission or refuses to use the material.

If permission cannot be obtained.

The element is removed or replaced with the author's own version, to which the author holds the rights, or with another illustration/data with a compatible license. Materials with unresolved rights cannot be left in the manuscript: this delays the editorial process and may lead to refusal to publish. If a violation is detected after the article is published, the journal may make a post-publication correction or initiate a retraction.

After publication, the author monitors the validity of references to licenses and sources, responds to requests from the journal for confirmation of rights, and, if necessary, assists in the correct preparation of post-publication notices (for example, if the copyright holder has changed the terms or revoked permission for reasons beyond the journal's control).

This policy is editorial in nature and does not replace professional legal advice. The author guarantees the journal that they have obtained all necessary rights and comply with the terms of the licenses, and understands that violation of these requirements may result in refusal to publish, post-publication correction, or retraction of the article.